Cookies & Privacy
This Privacy Notice (“Notice”) describes how Purple Panda Recruitment Ltd (we, us, our or Purple Panda Recruitment) may use, process, store and disclose Personal Information that we may collect about individuals, including if you register with us via our registration process, through this website and from other sources, such as when you apply through jobs through sites such as Reed, CV Library or Indeed. The types of data we collect are described in the section below “Your Personal Information and how we collect it”
We act as a controller and we are responsible for the Personal Information we process. This Notice informs you how we protect your Personal Information and informs you about your privacy rights.
It is important that you read this Notice together with any other Privacy Notice we provide and on specific occasions when we are collecting or processing your Personal Information so that you are fully aware of how and why we are using your Personal Information. This Privacy Notice supplements other Notices you may receive from us and is not intended to override them.
The website is not intended for children and we do not knowingly collect data relating to children.
If you have any questions about how we use your Personal Information contact us on 01722 448 448
Your Personal Information and how we collect it.
Using this website.
When you use this website, we may ask for certain Personal Information including your name and contact information (home address, email address and telephone number) Depending on the nature of your enquiry or activities on our website, we may also ask for your job search criteria and preferences, employment experience, salary and other background information.
Registering as a Candidate for work finding services,
We will collect your Personal Information directly from you and from other sources including when you apply for a job via a Job Board, directly through out website, from Social Media sites such as Facebook, LinkedIn and Twitter, or, when you provide us with your details during a job fair, promotional, networking or training event.
When you ask us to provide you with work finding services we ask you to register as a Candidate. During our Candidate Registration process we will collect your Personal Information directly from you, your CV, from employment and educational references and via online tests which you may perform at our request. Our Clients may request additional Personal Information about you in relation to their job vacancies and requirements. The categories of Personal Information we may collect include:
Your Identity - your full name, previous names, evidence of change of name, gender, fate of birth and marital status.
Evidence of your right to work in the UK which may include a photograph, nationality, place of birth, birth certificate, driving license etc. (in accordance to Home Office requirements)
Contact details including your email address, home address and telephone number.
Bank account and National Insurance Number (so we can make payments to you and account for tax if you are working as a temporary worker through Purple Panda Recruitment Ltd)
Your job search criteria, preferences and expectations.
Your qualifications, skills, experience and training and proof of these if required for a specific role.
Current remuneration package and benefits.
Education history and proof of this if required for a specific role.
Employment history and proof of this if required for a specific role.
Details of disabilities (where you provide this and only when it is relevant)
Unspent criminal/Motoring convictions, court proceedings and pending court proceedings relating to an offence committed by you or alleged to have been committed by you.
Other information contained in your CV which you choose to provide us.
Technical data including internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website. We may also receive technical data about you if your websites employing our cookies.
Usage data including information about how you use our website and services.
Marketing and communications data including your marketing and communication preferences.
To provide you with work finding services, our recruitment consultants will send you job alert emails, matching your job search criteria and preferences. From time to time you may also receive job alerts which our consultants consider you may find interesting.
Details about your health, unspent criminal or motoring convictions, court proceedings or any pending proceedings relating to an offence committed or alleged to have been committed by you is only processed if it is relevant. (for example, to enable us to assess whether these present grounds for not taking your candidate registration or job application further) and in accordance with restrictions imposed by law. We may be obliged to disclose unspent convictions and criminal proceedings to our Clients so that they can determine if these are relevant to your suitability for a role within their organization. If you provide us with information about 3rd parties, we will assume that the 3rd party in question has given you permission to do so and to Purple Panda Recruitment Ltd collecting, processing and transferring their Personal Information to the same extent as yours.
Our Clients and Suppliers.
If you are a Client, or supplier, or a potential client or supplier of goods and services, we will collect and process information about individuals in your organization. We may enter the individuals name and business email address in our internal database as a designated corporate point of contact for that organization, together with the individual’s other business contact data. Usually the only Personal Information we process about a corporate contact is the individuals name for the purposes of contacting the organization in relation to our services or the supplier as a recipient of the suppliers’ goods and services. If the individual is a registered candidate we may be processing additional Personal Information for work finding and other purposes as described in this Privacy Notice. The source of a corporate point of contact may be the individual themselves, or their name and business details may be provided to us by a member of their HR or Procurement department or another hiring manager or existing business contact or a candidate we have placed in the organisation. We may send business to business emails marketing corporate points of contact. An individual corporate point of contact can ask us at any time to stop sending their business marketing emails by responding to any email.
How we use your Personal Information.
We use, process, store and disclose your Personal Information and other data we collect including during our Candidate Registration process, to provide you wish work finding services including sending you job alerts through this website and by email, temporary assignments, project related work and permanent and fixed term contract placements. Purple Panda Recruitment Ltd will process your Personal Information applicable to the type of work you are seeking, and we will disclose your Personal Information to our clients in relation to their job vacancies. We will also process your Personal Information for other legitimate business purposes such as producing statistics, analysing how successful our marketing campaigns are, the number of visitors to our website and complying with other contractual, legal and regulatory obligations and duties.
Currently we do not use automated decision-making technology to make final or conclusive decisions about you and a member of staff will always be involved in the provision of work finding services.
Change of Purpose.
We will only use your Personal Information for the purposes for which we collected it (e.g. the provision of work finding services if you are a Candidate) unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose.
If we need to use your Personal Information for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do it.
We may process your Personal Information without your knowledge or consent, in compliance with the above rules, where this is required and permitted by law.
Disclosing your Personal Information to 3rd Parties.
To the extend necessary or appropriate, Purple Panda Recruitment Ltd may disclose your Personal Information to external 3rd Parties in the following circumstances:
To companies and individuals, we employ to perform business functions and services on our behalf. Examples of service providers include: providing payroll services to enable us to pay our employees and temporary workers who work on client premises; background screening and verification services; data storage facilities, analysing data and producing statistics and legal, accounting, audit and other professional services,
To government agencies including HM Revenue & Customs; UK Border Agency, Home Office, Police and other law enforcement agencies; regulatory and supervisory authorities (such as the UK Information Commissioner) credit reference agencies; and 3rd parties performing sanctions and terrorism checks.
To comply with applicable laws, the service of legal process, or if we reasonable believe that such action is necessary to (a) comply with the law requiring such disclosure (b) to protect the rights and property of Purple Panda Recruitment Ltd (c) prevent a crime, protect national security or for fraud detection or prevention or (d) protect the personal safety of individuals using our website or members of the public,
To 3rd parties whom we may choose to sell, transfer or merge parts of our assets or business. Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, we will let you know.
To IT consultants carrying out testing and development work on our IT systems and service providers who we may appoint as data processers and to other service providers.
Where applicable, we will impose appropriate contractual, security, confidentiality and other obligations on to 3rd party service providers and processes we have appointed, based on the nature of the services they provide to us. We will only permit them to process your Personal Information in accordance with the law and our instructions. We do not allow them to use your Personal Information for their own purposes.
Some of these 3rd parties are also controllers responsible for processing your Personal Information for their purposes, for example, HM Revenue & Customs is a controller for tax purposes. We may not be able to impose obligations or restrictions on these controllers in connection with how they process your Personal Information.
Keeping your Personal Information Secure
Purple Panda Recruitment Ltd have put into place appropriate security measures to prevent your Personal Information from being accidently lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your Personal Information to those employees, agents, contractors and other 3rd parties who have a business need to do so.
We have put in place procedures to deal with any suspected Personal Information breaches and we will notify the applicable supervisory authority of a breach where we are legally required to do so.
How long we retain your Personal Information
Purple Panda Recruitment Ltd will retain your Personal Information for as long as necessary to fulfil the purposes we collected it for. This means we will keep your Personal Information throughout the period of your relationship with us and whilst we are providing you with services.
If you no longer wish to receive our services we will continue to retain your Personal Information on our internal database for a further 2 years after our relationships ends, so that we can comply with regulatory obligations.
We are required by law to keep basic information about our Candidates, Clients and Customers (including contracts, evidence of identity, financial and transaction data) for up to 7 years from when our relationship ends, for legal, compliance and tax purposes.
Your Legal Rights
You have the right to:
Make a Data Subject Access Request to access your Personal Information at any time. This enables you to receive a copy of the Personal Information we hold about you and to check we are lawfully processing it.
Request correction of the Personal Information that we hold about you. This enables you to have any incomplete or inaccurate Personal Information we hold about you corrected, although we may need to verify the accuracy of the new data provided.
Request Erasure / Deletion / Removal of your Personal Information. This enables you to ask us to delete or remove your Personal Information where we do not have a valid reason to continue to process it. Please note we may not always be able to comply with your request for erasure for specific legal reasons which will be notified to you to you, if applicable, at the time of your request.
Object to Processing of your Personal Information where we are relying on a legitimate interest (or those of a 3rd party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your rights and freedoms. You also have the right to object where we are processing your Personal Information for direct marketing purposes. In some cases, we may demonstrate that we may have compelling legitimate grounds to process your information which override your rights and freedoms.
Request Restriction of Processing of your Personal Information. This enables you to ask us to suspend the processing of your Personal Information in the following scenarios: (a) if you want us to establish the data’s accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defence legal claims; or, (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to process it.
Data Portability / Request the Transfer of your Personal Information to you or directly to another controller. This right only applies to automated information which you initially provided consent for us to use or where we used the Personal Information to perform a contract with you. We will (unless there is an exemption) assist you by securely transferring your Personal Information directly to another controller where technically feasible or by providing you with a copy of a structured commonly used machine-readable format.
You can Withdraw Consent at any time where we are relying on your consent to process your Personal Information. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide you with certain services to you. We will advise you if this is the case at the time you withdraw your consent.
We want to ensure we keep your Personal Information accurate and up to date. In addition to your legal rights, you may ask us to make changes or request a copy of your Personal Information by contacting Purple Panda Recruitment Ltd.
Additional information, Response Times and Fees.
We may need to request specific information from you to help us confirm your identity and ensure your right to access your Personal Information (or to exercise any of your other rights, or when you make an informal request). This is a security measure to ensure that Personal Information is not disclosed to any person other than the individual who has the right to receive it. We may also contact you to ask you for further information in relation to your request to help us locate your data and to speed up our response.
We try to respond to all legitimate requests within 1 month. It may take us loner than a month if your request is particularly complex or you have made several requests. In this case, we will notify you and keep you updated.
You will not have to pay a fee to exercise any of these rights. However, we may charge a reasonable fee if your request is unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.
The Legal Basis for Processing your Personal Information.
We have set out a short description of main ways we collect, store, process, share and disclose your Personal Information and the legal bases we rely on to do so. We have also identified what our legitimate interests are, where appropriate.
We will only use your Personal Information when the law allows us to. Most commonly, we will use your Personal Information in the following circumstances:
To fulfil a contract, we are about to enter into or have entered into with you;
Where it is in our legitimate interests;
When it is our legal or regulatory duty;
When you consent.
A legitimate interest is where we have a business or commercial reason to use your information in conducting and managing our business. We will consider and balance any potential impact on you and your legal rights when we process your Personal Information for our legitimate interests. We do not use your Personal Information for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required for compliance with a legal or regulatory obligation or permitted to by law).
Generally, we do not rely on consent as a legal basis for processing Personal Information except in relation to sending direct marketing communications via email or text message. However, where we are providing you with work finding services, you will receive email marketing communications from us even if you have not given us consent as we rely on the ‘soft opt in’ form of consent.
You may receive marketing communications from us if you provided us with your details when you entered a competition or registered with us at a job fair, promotional or networking event or attended a training course and you have given us consent to send you marketing. We may also use your identity, contact details, technical data, usage data and profile data to form a view and decide which services which may be of interest or relevant for you.
You have the right to withdraw your consent to marketing at any time by:
Following the opt out links contained in our marketing email messages;
Following the opt out process described in our text marketing messages;
Opting out of receiving marketing messages does not apply to;
Personal Information that you have provided to us as a result of your request for work finding services;
Personal Information that you have provided to us in connection with the performance of a contract between us;
Job alerts sent to you through the website in response to your request to receive specific job details.
Job alert emails which you will receive through our recruitment consultants which match your job search criteria confirmed with you during your registration.
We will never sell of disclose your Personal Information to any 3rd parties to use for marketing.
Feedback and Complaints.
Changes to this Privacy Notice
If we change this Privacy Notice we will post any updates here for your review. If we change material terms we will provide notice of the revised terms Privacy Notice for 30 days on our home page at www.purplepandarecruitment.co.uk with a link back to this page.